'HOW TO' Guides

CHECKLIST - Meeting Documents (PDF, 841 Kb)

Essential requirements for Standing Committee and Working Group meetings.

HOW TO - creating Meeting Agenda (PDF, 707 Kb)

Standing Committees - Full Council, Planning, Finance & Scrutiny, Asset Management and Staffing ALL follow this structure.

Working groups require agenda but they are not statutory, legal documents.

HOW TO - creating Draft Minutes (PDF, 828 Kb)

All standing Committee meetings (Minutes) and working groups (Meeting Notes) require records of the meeting, resolutions and actions required.

Standing Committee Minutes are legal documents and must be a standardised format.

HOW TO - creating Annexes (PDF, 578 Kb)

All Committees are likely to have Annexes. Sometimes a colleague may provide these. The Clerk of that Committee will amend the item number and Annex letter accordingly.

HOW TO - adding documents to website meeting calendar (PDF, 623 Kb)

There are 4 key documents to attach to the pre-populated meetings:

--Agenda

--Draft Minutes from previous meeting

--Draft Minutes (once checked over by C'tee Chair after the meeting)

--Supporting Annexes

"How To..." processing Annual Maintenance Contracts (PDF, 172 Kb)

Annual Maintenance Contracts - guide to the various stages.

HOW TO - Allotment tenancy processes (PDF, 380 Kb)

Flowchart indicating the process for a variety of key actions for Allotment Tenants: new enquiries, invoices, inspections, notices to quit and return of plots.

HOW TO - update SID Results (Speed Indicator Device) (PDF, 572 Kb)

Uploaded to provide a link for Community Sheet. Usually fortnightly.